Job Posting: Chief Operating Officer (COO)

Position: Temporary, part-time (20-25 hours/week)

Compensation: $18-$20/hr

Tentative Start Date: ASAP



Under the direction of the MACES Board of Directors, the Chief Operating Officer’s role is to oversee the day-to-day operations and management of the Association’s activities, functions, and services, in addition to serving as the Building Director. The ideal candidate must be business oriented, have demonstrated experience in compliance, and an ability to work within a policy framework, an understanding of payroll & Quebec labour standards, a general understanding of accounting practises in addition to property and business liability insurance; and proven experience managing contracts or service agreements.


  • Working directly with the Board of Directors in executing strategic plans, initiatives and managing the Association’s activities;
  • Assisting in the preparation and management of the Association’s operational budget with the VP Financial Affairs and overseeing the annual financial audit;
  • Developing and implementing internal controls, policies, and procedures;
  • Ensuring the Associations’ compliance with government regulated and University policies and procedures;
  • Event management – assisting with the planning and management of events, securing alcohol permits for events on campus, in addition to other tasks assigned;
  • Development and implementation of workshops and short courses;
  • Responsible the Board elections and referenda and oversees the activities of the CRO and electoral process to ensure degree of separation from the current executive board;
  • Contact with the public and students, answering questions regarding services, information about the Association and directing them to the right resources for other questions not-related to MACES;
  • HR- recruitment, training, and supervision of staff and contractors, payroll processing, etc.…
  • Coordination with the University’s administrative and service departments.


  • A Bachelor’s Degree required;
  • At least 2 years’ experience in a management/supervisory role;
  • Strong attention to detail and superior organizational skills;
  • Highly developed, interpersonal, team-player communication skills;
  • Customer service orientation, and focus on proactive solutions and agility;
  • Proven skills in managing projects and prioritizing deadlines.
  • Leadership skills and the ability to take charge, fostering teamwork and drive change;
  • Experience with social media and WordPress an asset
  • Fully fluent in English (written & verbal); French is an asset.

How to apply:

All applicants are required to submit their cover letter and curriculum vitae to the MACES Board,

Application Deadline: Friday, April 20th, 2018 before 17:00 pm.

*MACES is an equal opportunity employer. All employment is decided on the basis of qualifications, merit and business need. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, non-disqualifying physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal or provincial law.